AWDA/AAIA is pleased to offer conference attendees accommodations at one of Las Vegas’ finest resort hotels, the all-suite Venetian, conveniently located adjacent to the Sands Expo Center. The conference rate for a suite in the Venetian (single or double) is $259 plus tax for single/one bed or double/two beds.

In recent years, demand for the rooms at the Venetian has skyrocketed, while availability has declined. Because conference registrants must be given top priority, AWDA will reserve sleeping rooms at the Venetian for registered AWDA Conference attendees only. Conference attendees should use the link below to download the hotel form to reserve their rooms at the Venetian.

Note: Manufacturer and affiliate companies that host ‘in-suite’ one-on-one meetings on Monday must book at least one suite in the Venetian for each one-on-one team. Individuals who are not registered to attend the AWDA Conference should book their Industry Week hotel rooms through www.aapexshow.com.

Hotel Reservations, Cancellations and Changes

To reserve rooms at The Venetian for registered AWDA conference attendees only, download the hotel reservation form and the AWDA Conference Registration form. Complete the hotel and conference reservation form and return it to AAIA. A one-night credit card deposit is required. IMPORTANT: The deposit will be charged to your credit card by the hotel upon receipt of reservation request. Only one room reservation is allowed per form. Duplicate the form as necessary for additional conference attendees.

Mail completed forms to:
AWDA-AAIA Conference Headquarters
7101 Wisconsin Avenue, Suite 1300, Bethesda, MD 20814

Fax/Email completed forms to: 301-654-3299; meghan.winch@aftermarket.org

Room reservation name changes or changes in arrival/departure dates must be submitted in writing to AAIA’s meetings department via fax to Leah de los Reyes at 301-654-3299 or e-mail leah.delosreyes@aftermarket.org.

Notes about one-on-one meeting suites: All suites being used for one-on-one meetings must be checked in no later than Sunday, Nov. 2, 2008, to ensure availability for meetings on Monday morning. Also, in order for WDs to locate the correct meeting rooms, it is imperative that manufacturers indicate on the conference registration form and hotel reservation form the primary contact for each of their one-on-one meeting teams.

Hotel cancellations must be submitted in writing to AAIA’s meeting department via fax at 301-654-3299 or e-mail leah.delosreyes@aftermarket.org. To avoid forfeiture of the first night’s deposit, cancellation must be made at least 14 days prior to the scheduled arrival date.

Check-in time is 3 p.m. PST; Checkout time is 11 a.m. PST.

Reserve your rooms early! All room reservations will be made on a first-come, first-served basis. With more than 100,000 people attending AAIW, it is imperative that you submit your hotel reservation form quickly. Room availability at the Venetian cannot be guaranteed after Wednesday, Aug. 1, 2008.

REMINDER: You must be a registered AWDA Conference attendee to book your hotel reservation at the Venetian through AAIA. If you are not attending the AWDA Conference, visit the www.aapexshow.com Web site to secure hotel reservations.

Air Transportation and Car Rentals

United Airlines has been selected as the official carrier for all AAIA 2008 meetings. Special negotiated rates off all published fares are available on United for your travel to Las Vegas. You may contact the United Meeting Plus reservation center at 800-521-4041 and refer to AAIA’s meeting ID Code 501UD to receive discounted rates. You may also contact Options Travel of Des Plaines, Ill. at 800-544-8785 between 8:30 a.m. and 5:30 p.m. CST, Monday through Friday to make your airline reservations. Be sure to mention that you are with the “aftermarket” group in order to receive the best rates.

For more information, please contact rosemary.perry@aftermarket.org.

REGISTRATION MATERIALS WILL BE SENT TO AWDA MEMBERS IN THE COMING DAYS. PACKAGES WILL CONTAIN INFORMATION ON THE CONFERENCE AS WELL AS INSTRUCTIONS AND FORMS TO RESERVE ROOMS AT THE VENETIAN. CHECK THIS SITE REGULARLY OR CONTACT ROSEMARY PERRY AT (301) 654-6664 OR rosemary.perry@aftermarket.org FOR ADDITIONAL INFORMATION.